Best Tools for Remote Work (2025 Edition)

The Best Tools for Remote Work (2025 Edition)

More small businesses are searching for remote work tools rochester ny as teams shift between office, home, and hybrid work environments. The right remote-work stack improves communication, protects company data, and keeps your team productive—no matter where they are.

Below are the top remote-work tools for small businesses in 2025, especially those operating in Rochester, Webster, Penfield, Fairport, and the surrounding areas.

Microsoft Teams — The All-In-One Hub

Microsoft Teams continues to dominate remote work in 2025.

Best for:

• Internal communication
• Video meetings
• Sharing files
• Small-business collaboration

Why it’s great

• Integrated with Microsoft 365
• Secure chat & file storage
• Easy video conferencing
• Great for remote + hybrid teams

If your business already uses Outlook, OneDrive, or SharePoint, Teams is the most efficient choice.

Zoom — Fast, Reliable Video Meetings

Zoom remains the gold standard for smooth video calls, especially for client-facing businesses.

Why small businesses love Zoom

• Very easy for clients to join
• High-quality video & audio
• Great for webinars and training

Google Workspace — Simple, Affordable, Cloud-Native

Google Workspace is ideal for businesses that want:

• Gmail
• Google Drive
• Google Meet
• Google Docs/Sheets

It’s lightweight, affordable, and perfect for teams who want everything cloud-based without the complexity of Microsoft 365.

Dropbox or OneDrive — Secure File Sharing

Your team needs one centralized place for files—especially in hybrid work.

OneDrive is best for: businesses already using Microsoft 365

Dropbox is best for: businesses who want extremely simple file sharing with clients or vendors

Both platforms offer secure, cloud-based storage with easy access from anywhere.

Slack — Organized Team Communication

For teams who prefer a chat-first workflow, Slack is still incredibly powerful.

Why Slack still wins

• Organized channels
• Integrations with nearly everything
• Fast communication
• Great for startup-style collaboration

LastPass or 1Password — Password Security for Remote Teams

Remote workers must access company systems safely.

Use a password manager to:

• Store all business passwords securely
• Share passwords safely
• Enable MFA
• Reduce data-breach risk

These tools are essential for cybersecurity as remote work grows.

Trello / Asana / ClickUp — Task & Project Management

These tools help teams stay organized and accountable when working remotely.

Best uses

• Daily tasks
• Project timelines
• Assignments
• Collaboration & approvals

Which one should you choose?

• Trello: Simple, visual boards
• Asana: Great for team workflows
• ClickUp: Most features & customization

NordLayer or FortiClient — Secure Remote Access (VPN)

If employees connect to office systems or servers, you need a business‑grade VPN.

A VPN protects your business by:

• Encrypting all remote employee traffic
• Blocking unauthorized access
• Keeping devices secure on public Wi‑Fi

Most remote work tools rochester ny businesses rely on include a secure VPN to protect sensitive data.

The Right Tools Can Transform Your Team

Remote work isn’t a trend—it’s the new normal for small businesses across Rochester, Webster, Penfield, Fairport, Pittsford, Greece, Irondequoit, Ontario, Brighton, and Henrietta, NY.

Choosing the best remote work tools rochester ny boosts productivity, strengthens security, and keeps your business running smoothly anywhere.

If you need help choosing or setting up your remote-work system, Resurge Technology can help.